At Ajax Creative, we create cinematic and commercial work that moves audiences and strengthens brands. We’re looking for a Full-Time Bidding Producer to join our global team and help shape bids across creative, production, and post-production. This role sits at the heart of our sales and production process - translating creative ambition into clear, strategic, and accurate bids that win projects and build trust with clients.

We don’t settle for mediocrity. Every frame must exceed expectations. Join us and become the driving force behind projects that push boundaries.

As a Bidding Producer at Ajax Creative, you’ll collaborate with Executive Producers, Producers, and Post Producers to scope projects and develop comprehensive bids across live action and post. You’ll assess creative briefs, build estimates, anticipate production and post needs, and shape the financial and logistical strategy that drives each proposal. You’ll also lead vendor outreach to confirm rates and availability when markets or specialties are unfamiliar, and you’ll manage client correspondence related to bidding, revisions, and approvals.

This is a full-time, contract-to-hire role designed for a producer with strong production and post-production expertise, excellent financial instincts, and a deep understanding of commercial workflows. 

• Collaborate with our Executive Producers, Producers, and Post Producers to scope projects and create accurate, detailed bids across live action and post production.
• Research and source vendor rates in new cities or specialties; contact vendors to confirm pricing and availability; maintain a current rate database.

• Build, maintain, and update bid templates and cost breakdowns.

• Prepare and present bids to clients, ensuring clarity, accuracy, and alignment with creative vision and scope.

• Anticipate project needs and proactively identify risks, opportunities, and efficiencies within the bidding process.

• Maintain CRM hygiene in HubSpot: track opportunities, stages, notes, and handoffs; ensure alignment with PandaDoc and Monday.com.

• Manage communication with vendors, crew, and partners for accurate quoting and availability.

• Maintain consistency across Ajax’s cost structures and rate cards to support transparent, scalable pricing.

• Collaborate with production leadership to ensure bids reflect realistic schedules, resourcing, and logistical feasibility.

• Support sales and production handoff once a project is awarded, ensuring a seamless transition from bid to pre-production.

• Proven experience in live action production and post-production bidding within commercial, branded, or film environments.
• Strong understanding of production workflows, crew structures, and post pipelines.
• Proficiency with Hubspot, PandaDoc and Monday.com, or equivalent bid/CRM platforms.
• Excellent communication and presentation skills, both internally and client-facing.
• Detail-oriented mindset with a balance of creative sensitivity and fiscal discipline.
• Experience managing multiple bids simultaneously in fast-paced, deadline-driven environments.
• A collaborative, solution-oriented attitude that supports both creative and operational teams.

• Collaborate with award-winning directors, editors and global brands on world-class projects. 
• Work with a highly motivated, international team passionate about craft and innovation.
• Be part of a growing creative production company where creative excellence, technology and operational precision meet.
• Remote: Enjoy the flexibility of a remote role with the potential for long-term collaboration.
• Supportive Team: Collaborate with people who care about the work and each other.

If you thrive at the intersection of creativity, production, technology and strategy - and love the challenge of turning creative ideas into clear, actionable, and competitive bids - we’d love to hear from you.